Practical AI for the businesses that keep Pensacola running.
We build chatbots that answer patients and clients, files that organize themselves, and workflows that run the same way every time — for law firms and medical practices across the Emerald Coast.
Four things we do exceptionally well.
You could subscribe to five AI tools for $100 a month and still have five tools that don’t talk to each other. We build one system that does the actual work.
AI Chatbots & Voice
A front desk that never sleeps. Answers questions, qualifies leads, and books appointments 24/7 — in your voice, on your data.
File & Document Organization
Intake folders, consistent naming, instant search, e-sign routing. Your files organize themselves the same way every time.
Deterministic Workflows
Not "AI magic" — auditable, repeatable automation. New client in, conflict check, documents generated, calendar booked, follow-up sent.
Hardware You Control
Run local AI on hardware we rent you. Your data stays in your building — the killer pitch for HIPAA and attorney-client privilege.
Built for two industries, down to the details.
Lawyers and doctors live in compliance. That’s why we go vertical — not "AI for your business," but "AI for your intake, your files, your workflows."
Stop losing clients at intake
Every missed call and manual intake form is a client you didn’t get. We build intake chatbots, new-client workflows, and document systems that run the same way every time.
- 24/7 intake & conflict checks
- Document generation & e-sign
- Files that organize themselves
Un-drown your front desk
Calls, scheduling, reminders, no-shows. We automate patient intake, booking, and reminders — and keep patient data on hardware you control (HIPAA-friendly).
- Patient intake & scheduling
- Reminder & no-show reduction
- HIPAA-aware, local data
From first call to working system in three steps.
Free workflow audit
A 30-minute call or on-site visit. We map your top 2–3 automatable workflows and show you the projected hours saved. No commitment.
We build one system, done right
We pick the highest-leverage workflow and build it from scratch in Python — deployed, documented, and running on your data. Shipped in 2–3 weeks.
You get your time back
The system runs. You watch the hours come back. Want more? We add flows and move you onto a managed plan with monitoring and updates.
Why "deterministic"? Compliance-minded lawyers and doctors don’t want "AI magic" — they want the same output every time, auditable and repeatable. That’s exactly what we build, and it’s the reason skeptical professionals trust us.
Ready to see what AI could do for your firm or practice?
Book a free 30-minute workflow audit. We’ll map your top automatable workflows and show you the projected hours saved — no commitment, no jargon.
Let’s find your first workflow.
Tell us a little about your business and we’ll reach out to schedule your free audit. We’re local — we’ll show up, sit with your front desk, and demo on your actual data.
- hello@palafoxai.com
- (850) 555-0142
- Downtown Pensacola, FL · Serving the Emerald Coast